The Importance of Board Meeting Minutes

The importance of taking minutes of board meetings is often neglected. Minutes are essential because they document the decisions and actions taken at a meeting, whether as a legal record. They also help to enforce corporate and director accountability.

This is why it is essential that the process https://boardroombox.com/is-membership-management-software-good-for-small-nonprofits/ of creating minutes is clearly defined. There are a variety of ways to create minutes, however, the most efficient method is to utilize a tool that permits quick and efficient recording during the board session. This technology can cut down the time needed to create minutes, and ensure that all information is captured.

The purpose of board minutes of meetings should provide a factual and objective report of the meeting, without expressing opinions or bias. However it can be difficult when emotions are high or when the board is divided. It is crucial that the person taking the minutes can distinguish their personal feelings and observations with the opinions of the board members as they take notes.

Bowie suggests that board secretaries adhere to the same format when recording their meeting minutes. This will help keep the process of taking minutes as simple as is possible so that the board can devote more time discussing issues and answering questions. She suggests that all changes of the minutes be documented so that board members can determine if they have been updated.